Position Overview
We are seeking a detail-oriented and dependable Billing & Administrative Coordinator to join our team. This role is responsible for supporting billing operations, maintaining accurate records, and providing excellent customer service. While prior billing experience is preferred, it is not required-we are willing to train a motivated recent graduate or entry-level candidate with strong organizational and computer skills.
Key Responsibilities
- Process and manage customer billing accurately and efficiently.
- Maintain billing records and ensure data accuracy.
- Respond to customer inquiries in a professional and timely manner.
- Assist with account reconciliation and billing-related documentation.
- Enter and update information within company systems.
- Support general administrative and office functions as needed.
- Collaborate with team members to resolve billing discrepancies.
- Follow established processes while maintaining a high level of attention to detail.
Required Qualifications
- Strong attention to detail and commitment to accuracy.
- Reliable attendance and dependability.
- Excellent organizational and time-management skills.
- Strong customer service and communication abilities.
- Moderate computer proficiency, including the ability to learn new software applications.
- Ability to work independently and as part of a team.
Preferred Qualifications
- Previous billing, accounting, or administrative experience.
- Experience with QuickBooks Desktop.
- Familiarity with QuickBooks Online or similar accounting software.
- Associate's or Bachelor's degree preferred, but not required.
Software & Systems
- QuickBooks Desktop (preferred experience)
- Intuit Enterprise Suite (currently being implemented; similar to QuickBooks Online)
- Microsoft Office Suite and general business applications
Top Skills for Success
- Attention to Detail
- Reliability and Consistent Attendance
- Accuracy in Data Entry and Billing Processes
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.